Event Planning Meeting

Documentation

Event Name

Event Date

YYYY

Event Coordinators (2 Required)

Event Secretary

Meeting Date

YYYY

Meeting Start Time

Hour

Minute

Second

Meeting End Time

Hour

Minute

Second

Event Team Members in Attendance

Has the Marketing Campaign Plan began?

If no, what will be done to begin it?

Has all Sponsor/Vendor correspondence been sent?

If no, please list date to be sent.

YYYY

Has the Financial Plan been approved by the Executive Team?

Have you notified all necessary SOT Teams that their assistance is requested for your event?

Have the city/county permits been obtained?

Have the necessary ordinances and/or permissions been approved?

Please explain.

Next Meeting Date

YYYY